michelle.hogan@ownfutures.co.uk
Privacy Policy
Last updated 1st September 2022
Our contact details
Name: Own Futures
Address: 30 Harley Head Avenue, Lightcliffe, Halifax, HX3 8FD
Phone Number: 07779712903
E-mail: michelle.hogan@ownfutures.co.uk
Own Futures is strongly committed to protecting your privacy and ensuring that all personal data handled by us will be processed according to legally compliant standards of data protection and data privacy.
The type of personal information we collect
We currently collect and process the following information:
· Name, contact details, position in the organisation
· Website user statistics
· Photographs
· Testimonials
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
· In order to provide the service we deliver
· In order to improve the service we deliver
· In order to offer you services in the future
· In order to promote the services we deliver
We also receive personal information indirectly, from the following sources in the following scenarios:
· From your website in order to initiate contact in order to offer the service we deliver
· From your website in order to ask you to support a service we deliver
· From a mutual contact through an email or social media introduction
We use the information that you have given us in order to:
· Contact you about a service you have booked
· Ask you if you would like to have a service delivered in the future
· Invite you to take part in an event and give follow up information
· Promote on our website and social media events that have taken place
· Give you feedback on events that have taken place
We may share some of this information with organisations that have taken part in an event. This is limited to photographs of the volunteers, unidentifiable photographs of students and feedback. Feedback, Testimonials and photographs may also appear on Social Media and Own Futures website. Permission of volunteers will be sought before photographs are published. Photographs of students’ faces or identifiable features such as names on books will not be shared unless the school specifically asks us to.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting Own Futures using the details above
(b) We have a contractual obligation.
(f) We have a legitimate interest
How we store your personal information
Your information is securely stored.
We keep non-public domain contact details for three years after the last engagement. We will then dispose of your information by cloud based secure deletion techniques. Access to cloud based productivity applications employs the use of “strong” passwords which are comprised of 16 characters with both alphanumeric and special characters. Access to information on mobile devices utilises a biometric access control system. Other documents are stored in The Cloud utilising password strength techniques as described earlier. Identifiable photographs on mobile devices are deleted one week after the date of an event. Printed personal details will be shredded one month after the event.
Own Futures operates https://www.ownfutures.co.uk (the Site) via the platform Go Daddy.
We use your personal information only for providing and improving the Site and services we offer. By using the Site, you agree to the collection and use of information in accordance with this policy.
Information Collection and Use
If you wish to contact us via our Site, we will ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to your name. We will use this information to contact you about our services.
We may also contact you via publically available information if we feel you may have a legitimate interest in a service we are offering. At any point you are free to opt out of this by emailing michelle.hogan@ownfutures.co.uk and requesting to be removed from our database.
Log Data
We use Google Analytics to collect, monitor and analyse the traffic to our site in order to improve our service.
Cookies
Cookies are files with small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer's hard drive.
Like many sites, we use 'cookies' to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions our Site.
Security
The security of your Personal Information is important to us, but remember that no method of transmission over the internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at michelle.hogan@ownfutures.co.uk if you wish to make a request.
Changes to this Privacy Policy
This Privacy Policy is effective as of 9th June 2018 and will remain in effect except with respect to any changes in its provision in the future, which will be in effect immediately after being posted on this page.
We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically. Your continued use of the Service after we post any modifications to the Privacy Policy on this page will constitute your acknowledgement of the modification and your consent to abide and be bound by the modified Privacy Policy.
If we make any material changes to this Privacy Policy, we will notify you either via email or by placing a prominent notice on our website.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at michelle.hogan@ownfutures.co.uk
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
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